Provident Fund Management Software - manage your PF accounts easily

Provident Fund Management Software

Scope of Work For PF Software:

Features of Provident Fund Management Systems

Set Up

Company Information Parameter Setting Create Company Delete Company Create User User Access Control Prefix Setup for Investment Prefix Setup for Transaction Entry Generate Summary Year End Process	Alert creation through SMS(Mobile nos’)/E-mails Amount Transfer In Closing PF Balance(Audited) Despatch Of Form 13 to previous Employer Investment maturity No nomination Nomination received NRW Refund NRW settlement Outstanding interest PF settled PF Settlement form received Receipt of Form 13 VPF received

Master

a) Account Master

Account Group Master
Account Sub Group Master
General Ledger Master
General Ledger Op Balance Master
Book Master
Sub Ledger Master
Cost Centre Master
BSR Master
Opening BSR Master
Standard Narration Master

b) Provident Fund Master

Account Group Master
Account Sub Group Master
General Ledger Master
General Ledger Op Balance Master
Book Master
Sub Ledger Master
Cost Centre Master
BSR Master
Opening BSR Master
Standard Narration Master

c) Investment Master

Investment Category Master
Investment Type Master
Opening Investment Master
Trustee Master
Meeting Master
Opening outstanding Interest Master
Broker wise Bank Master
Broker wise Demat Master
Rating Master

Transactions

a) Account Transaction

Provisional Cash/Bank Entry
Provisional Journal Entry
Provisional Cash/Bank Checker Entry
Provisional Journal Checker Entry
Provisional Cash/Bank Approval Entry
Provisional Journal Approval Entry
Bank Clearing Entry
Interest/Dividend Receipt Entry
Interest/Dividend Receipt Approval Entry
Form 16A Receipt Entry

b) Purchase of Investment

Investment Proposal Entry
Investment Proposal Approval Entry
Purchase of Investment
Rating Updation
Projected Cash Flow Statement
Investment Planning Entry

c) Sale of Investment

Sale of Investment
Maturity of Investment
Investment Sale Approval Entry
Investment Maturity Approval Entry

d) PF Settlement

Application for Settlement
Settlement of Accounts Entry with % of payment as per parameter
Settlement of Accounts Checker Entry
Settlement of Accounts Approval Entry
Stop Settlement Entry
Stop Settlement Approval Entry
Form 16
Form 10C Entry

e) PF Transfer in

Form 13 Entry
Transfer In Entry
Transfer In Checker Entry
Transfer In Approval Entry

f) PF Non Refundable Withdrawals

Sanction of Non Refundable Withdrawal
Non Refundable Withdrawal Checker Entry
Non Refundable Withdrawal Approval Entry
NRW Refund Entry
NRW Refund Approval Entry

i) PF Data Import

PF Contribution Entry
Employee wise PF Contribution Entry
Outstanding Balance of Loan Entry
PF Data Import – Excel Format

PF Contribution
Form 16
Outstanding balance of loan
Negative salary of balance
Updation of Location & Dept.
Bank clearing entry
Updation of E-mails & Mobile nos.

PF Data Import – DBF Data Format & DTS package

Monthly P.F. Contribution
Form 16
Monthly Outstanding balance of loan
Monthly negative salary balance
Monthly Empmast updation
Nominee master
Provident fund transaction
Monthly recovery of Loan from Salary

j) Etds

Form 24 Challan Details
Update Form 24 Deductee Details
Adjustment of Unadjusted Challan for Form 24
E-File Creation
E-File Validation

Reports

a) Financial Reports

Cash/Bank Book
Cash/Bank Book Summary
Journal Book
General Ledger

Report
Bar Graph
Pie Chart

Party Ledger
Trial Balance

Periodical
Summary

Party Trial

Periodical
Summary

Balance Sheet
Monthly Analysis
Half Yearly Analysis
Accounts Confirmation
Bank Reconciliation
Fund Flow Statement

b) Provident Fund Reports

Settlement of Accounts

Location wise
Department wise
Employee wise

Settlement Register

From date
To date

Settlement Application Status
Pending priority
Pending
Priority settled
Settled cases
All
Non Refundable Withdrawal Register
From date
To Date
Transfer In/Transfer Out Register

From date
To date

TDS Calculation for Settlement

Individual Employee
Multiple Employee

TDS Register

From date
Upto date

Provident Fund Ledger

Location wise – Individual employee or Multiple employee
Department wise
Employee wise

Statement of Accounts

Location wise - Individual employee or Multiple employee
Department wise
Employee wise

Statement of Accounts (Back Year)

Individual employeewise
Multiple employeewise

PF Contribution (Back Year)

Individual employeewise
Multiple employeewise

Interest Allocation

Individual employeewise
Multiple employeewise

Form 16A Recovery Register

Date wise
Investment wise

Annexure K

c) Investment Reports

Investment Details
Details
Summary
Pattern of Investment
Investment Groupwise
Investmentwise
Rating of Securities

Reports
Bar Graph
Pie Chart

State wise Holding Report

Reports
Bar Graph
Pie Chart

Amortization Statement
Investment Groupwise
Investment wise
Fund Utilization
Investment Groupwise
Investment wise
Interest Due Reports
Status of Maturity
Investment Groupwise
Investment wise
Accrued Interest
Investment Groupwise
Investment wise
Investment Proposal Letter
Movement of Investment
Details / Summary
Book value wise / Face value wise
Investment Position
Interest Received Report
Datewise – Details & Summary
Investment wise – Details & Summary
NPA Investment
Market Value Report

d) PF Data Import

Pending Data in Temp File
PF Contribution Verification
PF Contribution Listing
Form 16 Verification
Form 16 Listing
Missing Form 16 Listing
O/s Loan Balance Verification
O/s Loan Balance Listing
Negative Loan Balance Verification
Negative Loan Balance Listing
Incomplete Employee Master
Missing E-mail/Mobile No
Opening Balance of Employee’s
Incomplete Investment

e) MIS Reports

Schedule I Member’s PF
Schedule II Investments
Schedule III Interest Receivable
Schedule VII Interest of Investment
Schedule VIII Losses Recouped
Monthly Break-up of Transactions

f) Etds Reports

Form 16
TDS Register
TDS Deposit Register
Form 24Q Printing
Form 27A Printing

Querry

Chart of Accounts – Used for changing Subgroups of GL’s at any point of time. Account Zoom tracking individual Ledger till Voucher level. Investment Zoom tracking individual Investment till Voucher level. Party Zoom tracking individual party account till Voucher level. Party Folder Pending Approval Status Cheque /Narration Query	Querry of a particular Employee Application for Settlement Pf Settlement Form 13 Transfer In Non – refundable withdrawal Pf balance Nominee details Bank A/c no Vpf contribution Form 16 PF Contribution

Utility

Load Company Updation of Interest Due Error Diagnosis Data Statistics Audit Trail NPA Status Updation Data Consistency Checking for any anomaly in database.	Change Password View User login history View Import log history Export of Data – through DTS package (in DBF format, Excel format or TXT format.